Ad Fed MN

Marketing Assistant/Office Manager

LSP

Description

LSP is a small, independently owned communication and design agency focusing primarily on B2B communications. LSP is looking for candidates to fill a Marketing Assistant role part-time, 25-30 hours per week, regular business hours, in our Mendota Heights office. The Marketing Assistant will be exposed to all areas of marketing communication in addition to all roles within business operations. Marketing Assistant will gain a thorough understanding of how an agency is managed along with how the creative process is honored and managed to deliver quality products to our clients. Marketing Responsibilities: • General marketing support for Director of Marketing • Project management of creative deliverables • Marketing copywriting projects (RFPs, announcements, etc.) • Manage a web-based client intranet • Ensure quality products leave the agency by proof reading copy decks and project layouts • Work with Production Manger and Account Manager to understand project process and quality control • Project timeline preparation • Potential client contact when appropriate Office Manager Responsibilities: • Receiving and sorting mail • Receiving invoices in QuickBooks, assigning to proper projects for accurate budgeting and billing • Preparing billing, starting from approved estimates, and balancing vendor invoices • Processing payments from clients, managing payables accordingly to ensure proper vendor payment and maintaining credit rating • Preparing project job folders, ensuring estimates, purchase orders, project timelines and all steps of project are included for future knowledgebase • General office assistance, as necessary Qualifications: • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) • Familiarity with QuickBooks preferred, but not necessary • General marketing and agency knowledge preferred • Excellent interpersonal, organizational and writing skills • Self-starter with the ability to multi-task • Ideal candidates will be currently pursuing or have recently completed a BA in marketing, business administration, public relations, journalism, communications, advertising or other related field Candidates should submit a cover letter and resume to: Maria Peters, Production Manager LSP 571 Mears Ave Mendota Heights, MN 55417 maria@laurelstephenson.com

posted 12.14.2009